- Inventory
An inventory of the collection is vital to ensure books are accounted for. It is a time consuming task but an important one, nonetheless. Inventorying the collection helps to identify missing books and helps to determine which section needs updating or extensive weeding. Each year the state requires a section to be inventoried. This year, the state is focused on the 600s. Aside from the state inventory, a section inventory should be conducted every year. It is up to the Librarian/Media Specialist and/or the county office to determine which section to inventory. For inventory step by step instructions, click on the Inventory Guide link.
-Source: Francoeur, Catherine. Prince George's County Office of Library Media Services. |
Cataloging
Cataloging is the process of adding material to the collection and keeping track of them. The county Office of Library Media Services has created a document for step by step instructions for adding copies into Destiny. When a record does not exist in the Follett Destiny database, the library media specialist should forward the material in question to one of the designated cataloguers for inclusion into the Prince George’s County Public Schools collection.
-Source: Francoeur, Catherine. Prince George's County Office of Library Media Services. |
Processing
When an order arrives, materials are to be checked against the packing slip for accuracy, and the original packing slips should be submitted for payment to the disbursing agent (school secretary/bookkeeper or Office of Library Media Services). The library media specialist should make a copy of the packing slip for his/her own records.
Verify that all items have been entered in the automated library system by scanning the barcode of new materials. If discrepancies are found, contact the Office of Library Media Services who will contact the vendor if necessary. Materials are to be stamped with school information (name, media center, address, and phone number). Stamp the inside of the front and back cover of the book. A Barcode should be placed on the upper right-hand side on the back of the item. The CALL number sticker should be placed on the spine approximately 6 cm from the bottom of the book. According to school procedures, a second barcode should be affixed to the title page verso (copyright page). -Adapted from Prince George’s County Public Schools. Administrative Procedure 6180.2. |